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This section contains articles on all aspects of involving and managing volunteers.

Please feel free to contact us at any time, if you wish to discuss any volunteering matters.

We look forward to hearing from you.

Garda Vetting Service


Garda Vetting Service

The National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 provide a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable adults. The Act, commenced on 29th April 2016, also introduced electronic vetting (eVetting).

As part of Longford Community Resources clg. Volunteer Centre’s commitment to support volunteering we provide a Garda Vetting service for not-for-profit groups in the county of Longford. The service is available for organisations that wish to vet persons but who do not have access to a Liaison Person within their own organisation.

About our vetting service

If you would like to find out more or ask about signing up for our service please email This email address is being protected from spambots. You need JavaScript enabled to view it. or phone Terri on 087-2915367 (Mon-Thurs). You will need to register with the Centre, attend a training session and sign a Service Level Agreement before we can vet for you. During your training you will receive all the necessary information and forms to guide you through the process. The administrative fee is €5-€7,50 per form, depending on the type of organisation.

Frequently asked questions

Who needs to be vetted?

Any person who is carrying out work or activity, a necessary and regular part of which consists mainly of the person having access to, or contact with, children (under 18’s) or vulnerable adults. A relevant organisation shall not permit any person to undertake relevant work or activities on behalf of the organisation unless the organisation receives a vetting disclosure from the National Vetting Bureau in respect of that person. A person who contravenes this section shall be guilty of an offence.

What is relevant work or activities?

Any work or activities, which is carried out by a person, a necessary and regular part of which consists mainly of the person having access to, or contact with children or vulnerable persons.

The work or activities where people working with children and vulnerable adult will require vetting include:

o   Childcare services – see also below

o   Schools
Hospitals and health services

o   Residential services or accommodation for children or vulnerable persons

o   Treatment, therapy or counselling services for children or vulnerable persons

o   Provision of leisure, sporting or physical activities to children or vulnerable persons

o   Promotion of religious beliefs

A full list of relevant work or activities can be obtained in Part 1 and 2 of Schedule 1 in the Act.

What is a vulnerable adult?

A person, other than a child, who:

a) is suffering from a disorder of the mind, whether as a result of mental illness or dementia,
b) has an intellectual disability,
c) Is suffering from a physical impairment, whether as a result of injury, illness or age or
d) has a physical disability.

Which is of such a nature or degree:

i. As to restrict the capacity of the person to guard himself or herself against harm by another person, or
ii. That results in the person requiring assistance with the activities of daily living including dressing, eating, walking, washing and bathing.

Who are the registered and relevant bodies

Longford Volunteer Centre is a Registered Organisation with the National Vetting Bureau. Our Liaison Person works directly with the Bureau and can receive and pass on vetting disclosures to Affiliates/Relevant Bodies (the organisations that we vet on behalf of). Each affiliate appoints a Garda Vetting Officer to work with the Volunteer Centre in relation to vetting.

How long does vetting take?

Since the introduction of electronic vetting (eVetting) it takes approximately two weeks for the forms to be processed by the National Vetting Bureau.

For further information log on to The National Vetting Bureau where a comprehensive list of questions and answers for individuals and organisations and on the process itself is available,.


  • To carry out a risk assessment of all the roles in your organisation to help you assess whether the person being vetted can build up a relationship or trust with a child or vulnerable adult.
  • The Act requires you to carry out a vet before you engage an employee or volunteer. (However you can engage them in non-relevant work).
  • Vetting subjects need to be vetted for each individual role that they take up with an organisation, where vetting is required.
  • Vetting disclosures must be made available to vetting subjects; therefore you must retain a copy of the disclosure for the length of time that the volunteer or employee is with you.
  • You must check, verify and keep proof of the vetting subjects’ identity on file.
  • As set out in the Act – all youth leaders, coaches, trainers, religious leaders who work with groups of children, whether alone or accompanied by another adult, must be vetted.
  • For the purposes of the Act, a child is someone under the age of 18.

Volunteering & Social Welfare Payments

In general, individuals can volunteer for as long and as frequently as they wish without affecting any of their social welfare payments.

For those in receipt of payments from the Department of Employment Affairs and Social Protection due to being unemployed or disabled the following criteria must be met before volunteering:

1.      The individual must continue to meet the conditions for getting their unemployment payment, for example, s/he must be genuinely seeking work and be available to take up work as soon as the opportunity arises.

2.      The voluntary organisation must have official approval from the individual's local employment exchange before taking on the volunteer. To do this, the organisation must complete a simple application form (VW1) which can be obtained from the local office of the Department of Social and Family Affairs or Longford Volunteer Centre.

Volunteering and disability-related social welfare payments

There are various disability-related social welfare payments which can be claimed. Whilst returning to paid employment will effect payment, voluntary activity if it adheres to the following conditions will not affect payment:

·        The voluntary activity is not paid and is being done without motivation of financial gain.

·        The Disability Benefit / Injury Benefit sections of the Department must be contacted beforehand.

·        People on a Unemployment Supplement or Invalidity Pension who wish to undertake work need to apply to the Unemployment Supplement or Invalidity Pension sections of the Department with medical evidence (a letter from their doctor) that the work is rehabilitative and beneficial to them.

·        For people on Disability Allowance, a letter from the voluntary organisation is required by the Disability Allowance section of the Department stating that the work is being done on a voluntary basis and no payment is being made for it.

·        A person in receipt of Blind Person's Pension who takes up work is only affected when there is a change in means (that is, if they are being paid). Contact the Blind Person's Pension section of the Department if unsure.


Before starting voluntary work or training of any kind, it is essential to get permission from the Department of Employment Affairs and Social Protection. For further information please see

For more detailed information please see the National Vetting Bureau's FAQ section 

For Overseas Clearance please click here for more information. 


E-Vetting is now here:


The National Vetting Bureau provide Garda Vetting applicants with the ability to apply online using our eVetting facility.

To use our eVetting service you must:

•    Be over 16 years old

•    If aged 16-18 years, have submitted signed “Parent / Guardian” consent form

•    Have or have access to a valid email address

•    Have access to the Internet

•    Have completed the “Proof of Identity” process

eVetting Steps

Step 1

The vetting subject manually completes and forwards to the Relevant Organisation a vetting Invitation Form (obtained from the Relevant Organisation) and provides proof of identity.

Step 2

The Relevant Organisation validates proof of identity and sends the vetting subject an e-mail with a link attached inviting him/her to complete a Vetting Application Form.

Step 3

The vetting subject completes a Vetting Application Form online and submits it to the Relevant Organisation.

Step 4

The Relevant Organisation reviews the Vetting Application Form and submits it to the National Vetting Bureau.

Step 5

The National Vetting Bureau processes the application and forwards a vetting disclosure to the Relevant Organisation.

Step 6

The Relevant Organisation reviews the vetting disclosure and as soon as is practicable provides a copy of the disclosure to the vetting subject.


For more information on this service please contact This email address is being protected from spambots. You need JavaScript enabled to view it.